A reliable office cleaning service can be a significant asset to your business. Beyond keeping your workplace spotless and hygienic, a well-managed cleaning contract can also save you time, reduce costs, and simplify day-to-day operations. Here’s how to maximise the value of your cleaning provider.
1. Consolidate Your Consumables
Speak to your cleaning company about supplying all your hygiene and kitchen consumables—this includes items such as hand towels, toilet paper, hand soap, bin liners, washing-up liquid, dishwasher tablets, and sponges.
A reputable cleaning provider should not only be able to match or beat the prices you're currently paying but also offer the convenience of consolidated ordering and a single monthly invoice. This eliminates the need for last-minute shopping trips and frees up your team to focus on more important tasks.
2. Add Sanitary Waste Disposal to Your Contract
Managing female sanitary waste disposal is a legal requirement for workplaces, and your cleaning company may be able to provide this service at a lower cost than your current supplier. Because your cleaners are already on-site, the travel time that contributes heavily to other providers’ fees is eliminated—meaning you get a more cost-effective solution.
Again, having this service included in your cleaning contract allows for simpler billing and fewer service providers to manage.
3. Consider Additional Services
Many commercial cleaning companies offer a range of supplementary services that can further streamline operations and enhance the working environment. Consider asking your provider about:
- Restocking and inventory management of cleaning and hygiene supplies
- Window cleaning (internal and external, including high-level or hard-to-reach areas)
- Carpet and upholstery cleaning to prolong the life of soft furnishings and maintain a professional appearance
- Hard floor maintenance, including stripping, sealing, and polishing
- Waste and recycling management, including confidential waste disposal
- Deep cleans of kitchens, breakrooms, or restrooms at regular intervals
- COVID-safe touchpoint cleaning or fogging services, if relevant
Bundling these services into your existing cleaning agreement often results in cost savings and reduces the need to manage multiple contractors.
4. Communicate Regularly
Establishing clear communication with your cleaning service provider ensures that expectations are met and issues are addressed promptly. Designate a point of contact in your office and ask for a regular service review or check-in to keep things running smoothly.
Encourage staff to report any concerns so that the cleaning team can respond quickly and effectively. When your cleaners understand your business’s unique needs, they can tailor their service accordingly—making them a true partner in your operations.
By treating your cleaning company as more than just a supplier, and by exploring the full range of services they offer, you can improve efficiency, reduce overheads, and create a cleaner, healthier working environment for your team.
